Privacy Policy

WG Edwards Charitable Associate (“we”, “us” or “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how and why we collect personal data via our website https://www.wgedwardscharitablefoundation.org.uk/ . It also explains what we do with your data, your rights under data protection law, and how to contact us.

1. Data Controller WG Edwards Charitable Associate Registered Charity Number: 293312 Email: wgedwardscharity@icloud.com Address:

Robson Laidler
Fernwood House
Fernwood Road
NEWCASTLE UPON TYNE

We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Personal Data We Collect When you complete our online application form, we may collect the following personal data:

  • Named charity contact
  • Email address for the charity contact
  • Postal address of the charity
  • Information about the charity which relates to the application
  • Bank details of the charity (for bank transfer payments of donations)

3. How We Use Your Personal Data We process your personal data for the following purposes:

  • To assess and manage your grant application

  • To communicate with you about your application and our activities

  • To comply with our legal and regulatory obligations as a registered charity

4. Lawful Basis for Processing Our lawful bases under UK GDPR for processing your personal data are:

  • Contractual necessity: processing necessary to perform our grant-making agreement with you if your application is successful.

  • Legal obligation: processing required to comply with charity law and reporting to regulators.

  • Legitimate interests: to administer applications fairly and maintain our records.

5. Data Sharing We will not share your personal data with third parties except:

  • With our professional advisers (for example, auditors or legal advisors) where required for compliance or governance.

  • If required by law or to protect our rights.

7. Data Security We implement appropriate technical and organisational measures to protect your personal data from unauthorised or unlawful processing, accidental loss, destruction or damage.

8. Data Retention We retain your application data for as long as necessary to fulfil the purposes set out in this policy, including any legal or regulatory record‑keeping requirements. Typically, we retain unsuccessful applications for two years, and grant files for six years.

9. Your Rights Under UK GDPR you have the right to:

  • Access your personal data (Subject Access Request)

  • Rectify inaccurate data

  • Erase your data in certain circumstances (Right to be Forgotten)

  • Restrict or object to processing

  • Receive a copy of your data in a structured, machine-readable format (data portability)

  • Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at wgedwardscharity@icloud.com.

10. Cookies and Tracking Our website does not use cookies or tracking tools to collect personal information.

11. Changes to this Policy We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the date of last revision.

12. Contact Us If you have any questions about this policy or our data practices, please contact: wgedwardscharity@icloud.com

Last updated: 21 May 2025